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PROPERTY LEAD SYSTEM

Every portal lead in one place, answered in minutes.

Portal, website and WhatsApp leads in one pipeline for estate agencies and brokerages in the USA, the UK and London, and the UAE. Instant replies, clear owners, nothing lost.

For estate agencies, lettings teams and brokerages in the USA, the UK (including London) and the UAE.

Get my lead-flow map See how it works
SOUND FAMILIAR?

Where it goes wrong today

  • Portal leads arrive by email, website leads somewhere else, and WhatsApp chats live on agents' phones.
  • When an agent leaves, their clients and conversation history leave too.
  • Nobody can say how fast your team replies to a new enquiry.
  • Viewings are booked by phone ping-pong.
  • You pay for portal listings but can't see which ones bring deals.
WHAT IT COSTS

Why it's worth fixing

In a Harvard Business Review audit of 2,241 US companies, only 37% replied to a web enquiry within an hour. In property, the buyer or tenant often books with whoever answers first.

A lead that sits in one agent's inbox or phone is a cost you've already paid for in portal fees.

HOW IT WORKS

Four steps, built around your tools

  1. Pull every source in

    Leads from portals, your website and WhatsApp Business flow into one pipeline, using each portal's lead export, API or email alerts.

  2. Merge and assign

    Duplicates are merged by phone and email. Each lead goes to the right agent in seconds, by area, listing or rota.

  3. Reply and book

    The enquirer gets an instant acknowledgement, and can request a viewing time that won't clash.

  4. Manage and measure

    Managers see every lead without a reply, and which portals and listings bring viewings and deals.

WHAT CHANGES

What you get

The agency keeps the client

Every conversation is logged against the client, not an agent's phone.

Faster replies

New leads are acknowledged instantly and flagged until someone responds.

Fewer wasted calls

Viewing requests and confirmations happen without the back-and-forth.

Know your portal ROI

See enquiries, viewings and deals by portal and listing.

WORKS WITH

Connects to what you already use

USA

ZillowRealtor.comHomes.comYour IDX website

UK & London

RightmoveZooplaOnTheMarketYour agency website

UAE

Property FinderBayutDubizzleWhatsApp Business

CRMs

Follow Up BossHubSpotSalesforceZohoBitrix24ReapitAltoA custom CRM

Connections use each platform's official exports, APIs or notifications, confirmed for your accounts during the free review.

PROOF

Related work you can check

CASE STUDYDhaka ResidentA live property marketplace I built: private enquiries, viewing requests that can't clash, moderated listings and an owner dashboard.Read more PRACTICAL GUIDEHow to automate property listing importsHow I keep listings accurate across systems: clear ownership of each field, visible changes, and safe handling when a feed fails.Read more
QUESTIONS

Before you ask

Do the portals allow this?

Each portal has its own lead delivery options (email alerts, exports or an API). I use only the methods your portal accounts permit and confirm them during the free review.

Can agents keep using WhatsApp?

Yes. With WhatsApp Business, conversations can be logged to the client record so the agency keeps the history.

Do I need a new CRM?

No. I connect to the CRM you already use if it has an API, or set up a simple one for smaller teams.

Do you work with agencies outside these markets?

Yes. The USA, UK and UAE are where I focus, but the same system works wherever leads come from portals and messaging.

How is it priced?

Fixed price, agreed up front, based on the number of lead sources and offices. Optional monthly care covers portal changes and monitoring.